С 18 февраля 2020 года изменили сроки хранения бухгалтерских, кадровых и управленческих документов, а также установили сроки для новых бумаг. Их обязаны соблюдать все организации независимо от организационно-правовой формы или формы собственности.
Росархив опубликовал новый перечень типовых архивных документов с указанием сроков хранения (приказ Федерального архивного агентства от 20.12.2019 № 236). Прежний перечень, который был утвержден приказом Минкультуры от 25.08.2010 № 558, утрачивает силу (приказ Минкультуры от 17.12.2019 № 1964).
Часть сроков в перечне уменьшили, часть — увеличили. К новым документам, которые получили или составили с 18 февраля, применяйте новые сроки хранения. По документам, которые получили или составили до этой даты, переходных положений нет, поэтому неясно, можно ли применять к ним новые сроки. До официальных разъяснений Минфина безопаснее хранить такие документы в течение максимального срока из двух перечней
Если уничтожить документы раньше срока, инспекторы вправе оштрафовать за грубое нарушение правил учета и непредставление документов (ст. 120, 126 НК, ст.15.11 КоАП). Также налоговики могут доначислить налог на прибыль, налог по упрощенке и НДС, если уничтоженные документы подтверждали расходы или вычеты.
В таблице ниже мы привели лишь часть поправок, которые касаются самых популярных документов. Срок хранения налоговых деклараций оставили прежним — 5 лет (стр. 310 Перечня, утв. приказом Федерального архивного агентства от 20.12.2019 № 236, стр. 392 Перечня, утв. приказом Минкультуры от 25.08.2010 № 558).
| Документ | До 18.02.2020 | После 18.02.2020 | ||
| Срок хранения (лет) | Строка в Перечне | Срок хранения (лет) | Строка в Перечне | |
| Счета-фактуры | 4 | 368 | 5 | 317 |
| Договоры аренды или субаренды | Постоянно, но не менее 10 | 791 | 10 после прекращения обязательств по договору | 94 |
| Согласия на обработку персональных данных | 75 — по работникам | 666 | 3 после истечения действия согласия или его отзыва | 441 |
| Документы о недостачах и хищениях | 5 | 410 | 10 после возмещения ущерба | 287 |
| Документы о получении зарплаты и других выплат | 5, при отсутствии лицевых счетов 50/75 лет | 412 | 6 при отсутствии лицевых счетов 50/75 лет | 295 |
| Реестры сведений о доходах физлиц, представляемых налоговыми агентами | 75 | 397 | 5 | 313 |
| Документы о реструктуризации задолженности по страховым взносам | 5 | 399 | 6 | 315 |
| Книги учета доходов и расходов на упрощенке | Постоянно, но не менее 10 | 401 | 5 | 318 |
| Документы по амортизации или списанию основных средств и НМА | Постоянно, но не менее 10 | 429 | 5 после выбытия активов | 323 |
| Акты приема-передачи недвижимости | Постоянно, но не менее 10 | 432 | 5 после выбытия недвижимости | 325 |
| Переписка о приобретении канцелярских принадлежностей, билетов, мест в гостиницах | — | — | 1 | 327 |
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